Help

How to use the Cabinet

The Cabinet is your stock, orders, analytics and team in one place. Here's a quick route through every tab.

Where to start

Pick your role — the steps below are the same ones shown in the cabinet after sign-in.

  1. 1Order BrandBar products for yourselfOpen the catalogue, click “Add to order” for the products you need, then open “My BrandBar order”.
  2. 2Find your own purchaseIn “All orders”, open “My orders”. Check the status here; confirm receipt only after the goods actually arrive.
  3. 3Connect a venue customerAccept the venue’s network request in “Clients”. Its orders then stay separate from your own purchases.
  4. 4Find a customer orderIn “All orders”, open “Customer orders” to see the venue, contents, payment and fulfilment stage.
  5. 5Add your own price list only if neededUse this only when venues should order your own range. Buying from BrandBar does not require a price-list import.

Cabinet sections

1 · Venue stock

  • Add the BrandBar catalog items your venue uses.
  • Set the current level and a minimum — when stock drops below it, the item is highlighted and appears in recommendations.
  • The “Restock” button adds the item straight to the order.

2 · Order draft & my orders

  • The order is assembled from stock, the catalog or the cocktail constructor.
  • Confirm the order and follow its status: confirmed → picking → on the way → delivered.
  • The full history lives in the “My orders” tab.

3 · Till, money and reports

  • Record sales by saved recipes — ingredients are deducted from stock automatically.
  • “Money and reports” shows spend, revenue, margin and top items.
  • The forecast measures 30-day consumption and shows the recommended reorder quantity.

4 · Stocktake

  • In the “Stocktake” tab, enter the actual quantities.
  • The system shows the variance against records — shortage, over-pour or write-offs, per item and in money.

5 · Network & staff (the “Network” plan)

  • Add venues to the map, invite owners and bartenders.
  • Everyone gets their own access level: a bartender sees only their work, an owner their venue, a distributor their network.
  • Invite codes for events and bartenders are issued right in the Cabinet.

6 · Integrations

  • POS connectors are in development. Until a connector is enabled, record sales and stock changes manually.

7 · Data upload (distributor)

  • The “Data upload” tab takes three CSV files — price list, customers, invoice history. Keep this order: history refers to customers and SKUs.
  • Price list: SKU, name, price. Customers: venue, phone. History: invoice number, date, customer, SKU, quantity, price. Column names stay as they are.
  • “Check file” shows what will be created before anything is written. “Save” — after reviewing the rows with errors.
  • Passwords for new venues are shown once, right after saving. Copy them before leaving the page.
  • Uploading the same file twice does not duplicate data.

8 · Orders from Telegram and email (distributor)

  • The “Incoming orders” tab has an address for your Telegram bot or mail gateway. It gives no access to the workspace — it only puts an order into the queue.
  • The text “cider — 6 cases, vermouth 2” becomes a draft with items and quantities. Unrecognised lines stay in the draft with the original text.
  • An order appears only after “Confirm order”. Order text can also be pasted by hand.

What’s new

16 September 2026

Help sub-pages and “What’s new”

  • Every help section has its own address (brandbar.com.ua/help/…) — a link you can forward to a venue.
  • The “Switching from another system” page: what BrandBar sets up for you and which files to send.
  • In the step-by-step guide, steps that already have data in the workspace are marked automatically.
  • This “What’s new” section.
14 September 2026

Public help and a help button

  • Workspace help is open without sign-in: brandbar.com.ua/help.
  • A “Need help” button in the workspace header for every role: phone, email, Telegram, working hours. Venues see their distributor’s contacts.
  • The “Where to start” block is back on the home screen; a venue sees its first steps on the home screen.

Data security: honest answers

Who can see my stock and sales?

BrandBar can see all business data you enter or upload to the workspace. Other distributors do not have access to your network. You choose what to share: your own purchases do not require a database of your venues.

Why does BrandBar need my data?

Purchase history supports repeat orders, prices and costs support calculations, and order records support fulfilment tracking. Agree on the scope and permitted use before a pilot. The demo uses fictional examples.

How is my password stored?

The database holds only a cryptographic hash (bcrypt). It can't be reversed, so nobody knows your password — including us.

Where does the data physically live?

The backend uses PostgreSQL. Confirm and agree on the hosting location, infrastructure providers, backups and retention before uploading real data.

How do I finish a session?

The “Log out” button ends the session token on this device. Always log out on shared computers.

Questions

Phone, email or Telegram — we reply during working hours.

Mon–Fri, 9:00–18:00